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Documents, application process & fees

 

Documents Required

 
In the case of an application for a new employment licence for a third country national, the process is as follows.
The following documentation needs to be provided at application stage:
 
  • Curriculum Vitae
  • Position Description
  • References/Testimonials
  • One passport photo
  • Copy of Travel Document
  • Copy of Valid visa (if TCN is in Malta)
  • Copy of Qualification Certificates and Accreditation/Recognition
  • Covering letter by employer indicating site of work
  • Processing fee​
  • Evidence of search for EEA/Swiss/Maltese national
 

For Long Term Residents the following documentation is needed:

  • Application form
  • A certified true copy of the passport (page containing personal details)
  • A certified true copy of the Long Term Residence Permit
  • Processing Fee
 

It is highly recommended that applicants obtain recognition from the Malta Qualifications Recognition and Information Centre (MQRIC) for certain positions. It is the responsibility of the applicant organization to submit to ETC translated and legalized documents from Maltese Embassies/Consulates abroad. Translations are to be in English. ETC may, where the need arises, refer such certificates to MQRIC or to Maltese Embassies abroad for further verification.


HEALTH REQUIREMENTS 

Health Clearance from High Risk TB Country

Health clearance is necessary if applicant comes from a high-risk TB country. On receiving the application, ETC sends a Health Form to the employer, so clearance is obtained from Qormi Health Centre. If TCN is already in Malta, health clearance is to be obtained before the Employment Licence can be issued. If TCN is abroad, health clearance must be presented to the ETC within 3 months of issue of the Employment Licence, or their entry in Malta

Private Insurance

Private health insurance is mandatory and must cover full duration of employment. Receipt must be presented to the ETC within 3 months of the issue of the employment licence. Private health insurance is not required for home-based carers, for persons working with persons with disability and persons needing constant care; or for TCNs working in the public service. 

  
APPLICATION PROCESS FOR NON-SINGLE PERMIT APPLICATIONS
 
1. The employer must fill in an application form and submit it to the Employment Licences Unit by hand or by mail. Application is received at the Employment Licences Unit.
2. Verification that documentation is present and the fee has been paid. Preliminary verifications include checks as to the existence and operations of the company concerned and staff lists as registered with ETC. 
3. The application is then considered from a labour market perspective. Key stakeholders are asked for their clearance, including health and immigration authorities, as well as other sector-specific authorities as the case may be.
4. If the application is not accepted, the applicant is informed as soon as possible. Following feedback from ETC, the applicant may, within one calendar month from the date of rejection letter, submit a request for reconsideration. 
5. When the employment licence is issued the applicant is immediately informed. An automatic Engagement Form is generated, which signals the start of employment on the date when the licence was issued. 
6. Applicants may apply for a Social Security number. Subsequently the applicant may register online for a tax registration number Tax Registration Number. This must then be submitted to taxpayerservice.ird@gov.mt, together with a copy of the official means of identification.
7. Applicants go to the Department for Citizenship and Expatriate Affairs in order to obtain a residence permit​. This must be done within three months from the date of the employment licence or three months from date of entry into Malta, if the third country national is abroad on the date of issue of Licence. If you are not in Malta, applicants may need to apply for a visa before entering Malta.

 

Renewing Employment Licence

Application for renewal your employment licence must be received at least eight weeks prior to the expiry. If the application is made late and the prevailing Employment Licence expires, you are not permitted to continue to work beyond the expiry date of your licence.

 
Renewal for your licence must be accompanied by:

 ​Application form, duly signed by employee

  • A certified true copy of the passport (page containing personal details)
  • A certified true copy of the residence permit
  • Processing Fee
  • Covering letter by employer including that the CV and Position Description remained the same as last year if no changes were made
  • Tax Declaration form stamped from Inland Revenue Department
 

Renewal for Long Term Residents must be accompanied by:

  • ​Application form, duly signed by employee
  • A certified true copy of the passport (page containing personal details)
  • A certified true copy of the Long Term Residence Permit
  • Processing Fee
 

The following fees are applied for TCNs. This application fee is not applicable to home-based carers, for persons working with persons with disability and persons needing constant care. 


Last updated in June 2014.

Application process for non-single permit applications: Last updated in August 2016.